Privacy Policy — The WOW Cast

Privacy Policy

Last updated: 5 September 2025

1. Who we are

The WOW Cast (“we”, “us”).
Website: thewowcast.com
Contact: hello@thewowcast.com

Registered address: [add address / city / country]

We are the data controller for personal data processed via this website.

2. What this policy covers

  • Visitors to our site (pages, episodes, clips, forms).
  • People who subscribe to our newsletter.
  • People who contact us (guest pitches, collaborations, questions).
  • People who purchase tickets via third-party providers (we link out to them).

3. What data we collect

3.1 Data you provide:

  • Identification & contact details: name, email, preferred language.
  • Message details: topic, links, availability (if you pitch), and other info you choose to share.
  • Newsletter fields: email (and optional first name).
  • Event data: when you buy tickets on third-party platforms (handled by them).

3.2 Data collected automatically (cookies/tech):

  • Device/usage data: pages viewed, buttons clicked, timestamps, approximate region, referrers/UTMs.
  • Consent choices (via our cookie manager).
  • Basic server logs for security purposes.

4. Purposes & legal bases (GDPR)

We process your data for:

  • Sending the newsletter with content & updates — legal basis: your consent.
  • Replying to your messages (guest/collab/question) — legal basis: our legitimate interest to respond.
  • Analytics & site improvement — legal basis: our legitimate interest (under consent where required).
  • Security & fraud prevention — legal basis: our legitimate interest.
  • Event participation (via third parties) — the basis is the contract managed by the ticketing provider (they are a separate data controller).

You can withdraw your consent at any time (e.g., by using the unsubscribe link in our emails).

5. Who we share data with

We use trusted providers that process data on our behalf or act as separate controllers for their own services. For example:

  • Brevo (formerly Sendinblue): for newsletter delivery and contact management.
  • Google Analytics 4: for aggregated website analytics.
  • YouTube (privacy-enhanced mode): for embedded video playback.
  • WordPress plugins (e.g., Complianz): for cookie consent management.
  • Ticketing providers (e.g., Ticket Tailor): for ticket sales and attendee management (usually as separate controllers).
  • Hosting & security providers: server, backups, etc.

We only share data that is strictly necessary for each service.

6. International transfers

Some providers may process data outside the European Economic Area (EEA) or the UK. When this occurs, we rely on EU Standard Contractual Clauses or equivalent safeguards. You can contact us for more details.

7. Cookies & similar technologies

We use cookies and similar tech for essential functions, preferences, analytics, and embedded media. You can manage your choices in our Cookie Policy.

8. How long we keep data

  • Newsletter: until you unsubscribe.
  • Contact messages: typically for 24 months after the last interaction.
  • Analytics data: configured for up to 14 months in Google Analytics.
  • Server/security logs: typically for 12 months.

9. Your rights (EEA/UK)

You can request to: access, rectify, erase, restrict, object to, and port your data, as well as withdraw your consent.

To exercise your rights, please write to us at hello@thewowcast.com. We will respond within one month.

You also have the right to lodge a complaint with your local data protection authority.

10. Children

Our content is aimed at adults. We do not knowingly collect data from children under 16. If you believe a child has provided us with data, please contact us to have it removed.

11. Security

We use reasonable administrative, technical, and physical safeguards (HTTPS, access controls, etc.) to protect your data. No method is 100% secure, but we do our best to protect it.

13. Changes to this policy

We may update this policy from time to time. We will always post the new version with the “Last updated” date at the top.

14. Contact

If you have questions about this policy or your data, please write to us at hello@thewowcast.com.

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